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Special Events Protocol for MacMillan Hall – rooms 115 and 117

  1. Room Reservation: during the school year, if event begins before 6 PM – contact the Registrar's Office (3-1702). For events after 6 PM, contact Mary Sullivan (3-2108). For summer events, contact Julie Hayworth at the Office of Summer Studies (3-2205).
  2. Card Access: To schedule exterior door unlocks for Manning Walkway entrances (regular door and handicap), contact either the Registrar's Office (3-1702), Mary Sullivan (3-2108), or Summer Studies (3-2205) depending on the hours of event and time of year as described above. In selecting the time window for open access, be sure to allow sufficient time to set up and take out any events support items, especially if the event is catered. From the time the door(s) unlock is activated, someone associated with the event must be present at the location. Note that card access requests are to be made at least 48 hours in advance of the event.
  3. Media Support: Contact Media Services (3-2197) for training, student worker support, and associated fees.
  4. Events support: Deborah Lister (3-7820) if special items (stage, microphones, banners, etc) are needed, as well as movement of furniture into or out of room during event. This request is usually in the form of a service order and any request for set up needs to be accompanied with a request for removal of event items so the rooms are returned to original teaching capabilities. This includes moving the demonstration bench at the front of 117 (Starr Auditorium) at a cost of $120.16 for removal and reinstallation.
  5. Security and Key Access to 115 and 117: Send Fax to Campus Security (3-7522) to notify them of the event and arrange for after hours unlocking and locking of the room.
  6. Custodial support: contact Events Support (Deborah Lister - 3-7820) for cleaning if food is served at event. Because the cleaning of MacMillan is done during 2nd shift, Custodial services should be alerted to all 2nd shift events to avoid disruption of event by cleaning crew. Custodians will lock the exterior doors to 115 and 117 if the event ends prior to 10 PM weekdays. Note that there is no custodial support for weekend and holiday events, except via a service order.
  7. Catering: contact Food Services catering (3-2712) for food and catering service needs during an event. Tables for catered events are furnished by Events Support (Deborah Lister - 3-7820) and should be requested via a service order. Note that no food is permitted in Starr Auditorium (117) keep food to a minimum in the large classroom (115).

Note that no food is allowed in the auditorium – room 117.